Job Details
Administration Trainee - (35924)
Job Title
Administration Trainee
Job Type
Full-time
Advertising Category
Administrative/Clerical/Facilities
Location of Job
Lagos, LA NG (Primary)
Job Description

WORKING CONDITIONS: the work (include any special condition or deviation standard work time):

Normal 40 hours, but may be required to work some extended hours or at weekends when necessitated by a project.



JOB PURPOSE:

Provide support to Accounts Receivables to ensure all reimbursable expenses are reimbursed with correct back up documents.
Support Accounts Receivables in invoice preparation in line with Client specifications.
Provide support to Accounts Payables Team to ensure that payments vouchers are prepared and paid as at when due.
Update SharePoint regularly to be able to give accurate report on invoice status











MAJOR DUTIES AND RESPONSIBILITIES:



Ensure paid Cash Call Vouchers are collated from A.P, sorted per project per vendor for invoicing.
Reimbursable Vouchers are properly sorted per cost head per project for Invoicing.
Help retrieve all supporting documents – cheque pages & bank transfer documents from corporate finance and properly attach to invoices for reimbursing.
Prepare invoice schedules & spread sheets.
Process staff out of station allowances.
Update staff outstation allowances record.
EPCM-1 Petty cash payments, management & retirement.
Prepare invoice submission transmittals.
Submission of prepared Invoices to PtP MPN
Receiving of Vouchers
Routing of payment voucher for signature and follow up
To make sure the vouchers fully signed are been registered in the AP register and processed
Daily bank transactions for Vendors
Making sure that the vouchers for procurement is delivered before week ends
Photocopies of vouchers for EPCM-1 project
Taking transfer instruction to bank where it was not done on-line (TTP
Scanning of invoices to P:Drive
Registering new invoices in Share Point
Updating of Paid and cancelled invoices in Share Point





OTHER DUTIES AND RESPONSIBILITIES:



Scanning & Archiving of Invoices before submission to MPN Ptp.
Making copies and sorting of 1% NCD Fund deduction
Making copies for retirement and scanning of vouchers
Archiving of documents
Making copies for procurement

Job Requirements

BSC/HND Accounting/ 0-2 years’ experience

Method of job application : click the link : http://www.nairacity..com/2013/09/worleyparsons-ltd-fresh-graduate.html

Adapted from https://worleyparsons.hua.hrsmart.com

Application Deadline Date
Closes by 11th October, 2013.