Scope of work:
Executive Assistants/Personal Assistants are often a manager's first point of contact with people from inside and outside the organization. To undertake all of the secretarial work.

Responsibilities:
• screening telephone calls, enquiries and requests, and handling them when appropriate;
• welcoming and looking after visitors;
• Organizing and maintaining diaries and making appointments;
• dealing with incoming email, faxes and post;
• dealing with correspondence and writing letters, and taking dictation and minutes;
• producing documents, briefing papers, reports and presentations;
• carrying out background research and presenting findings into subjects the manager is dealing with;
• Organizing and attending meetings, and ensuring the manager is well-prepared for meetings;
• liaising with clients, suppliers and other staff;
• standing in for the manager and making decisions and delegating work to others in their absence;
• devising and maintaining office systems to deal efficiently with paper flow;
• Organizing and storing paperwork, documents and computer-based information;
• Arranging travel and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings, or to provide general assistance during presentations.
• In addition to supporting managers, their team and departments.
• carrying out specific projects and research;
• responsibility for accounts and budgets;
• Taking on some of the manager's responsibilities and working more closely with management; being involved in the decision-making process.

Requirements:
• B.SC in International relations and personal management, Administration or any relevant field
• excellent written and oral communication skills;
• excellent word processing and IT skills, (Microsoft office suite) including knowledge of a range of software packages (any accounting package)
• good clerical and administrative skills;
• honesty and reliability;
• excellent organizational skills;
• the ability to work on your own initiative and to tight deadlines;
• flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines;
• An understanding of confidentiality issues and the use of discretion.

Interested candidates should forward their CVs to: recruitment@hartfordconsulting.com