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Personal Assistant Needed / Personal Assistant Wanted At Dstv. / Vacancy - Female Personal Assistant [Victoria Island] - CLOSED!!! (2) (3) (4)
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Personal Assistant by hrReebok: 11:45am On Jan 21, 2015 |
Reebok Consults requires the services of a Personal Assistant. Job Description: • Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. • Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office. • Communicates directly, and on behalf of the CEO. • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the MD/CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. • Provides a bridge for smooth communication between the MD/CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. • Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. • Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the MD/CEO, some of which may have organizational impact. • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company. • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. • Assists board members with travel arrangements, lodging, and meal planning as needed • Maintains discretion and confidentiality in relationships with all board members • Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format • Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings • Ensures that the MD/CEO’s bio is kept updated and responds to requests for materials regarding the President and the organization in general • Edits and completes first drafts for written communications to external stake holders Job Requirements: Qualifications • Bachelor's degree required • Strong clerical and social skills • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors • Expert level written and verbal communication skills • Demonstrated proactive approaches to problem-solving with strong decision-making capability • Emotional maturity • Highly resourceful team-player, with the ability to also be extremely effective independently • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response • Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment • Forward looking thinker, who actively seeks opportunities and proposes solutions Education and Experience Requirements • Experience and interest in internal and external communications, partnership development. • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms. Eligible applicants are to forward their CV and phone number(s) to: reebokconsults@gmail.com Application Deadline: Two weeks from date of publication |
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