Job Title: Executive Assistant
Industry: NGO
Sector: Human Development
Employment Type: Full Time
Location: Lagos


Main Purpose of Position
• Provide personal administrative support and assistance to the Executive Director.
• To maximize the productivity of the Executive Director in delivering on opportunities for empowerment of young African women.
• Help manage the organization’s relationship with industry and government leaders and prominent international figures and board members.


Job Description
• Prepare and edit correspondence, communications, presentations and other documents;
• Design and maintain databases;
• File and retrieve documents and reference materials;
• Conduct research, collect and analyse data to prepare reports and documents;
• Manage and maintain executives' schedules, appointments and travel arrangements;
• Arrange and co-ordinate meetings and events;
• Record, transcribe and distribute minutes of meetings;
• Monitor, screen, respond to and distribute incoming communications;
• Answer and manage incoming calls;
• Receive and interact with incoming visitors;
• Liaise with internal staff at all levels;
• Interact with external clients;
• Co-ordinate project-based work;
• Review operating practices and implement improvements where necessary;
• Supervise, coach and train lower level staff.

Assist with financial management
• Use computer software to prepare invoices and financial statements;
• Code and file financial material according to established records management procedures;
• Process accounts payable ensuring timeliness and accuracy of information;
• Prepare accurate bank reconciliations and deposits;
• Assist with financial reports as required.

Provide Board support
• With the Executive Director, prepare meeting agendas and supporting material for distribution;
• Ensure the timely distribution of material to the Board;
• Support the Board with meeting, travel and other arrangements;
• Draft minutes of Board meetings for review by the Executive Director;
• Create action list for management staff from board meetings;


Education and Experience:
• A Bachelor’s degree in relevant discipline.
• Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite.
• Knowledge of standard office administrative practices and procedures.
• Minimum of 5 years of relevant work experience in a similar position in an NGO or public sector organization.
• Familiar with managing external services including accounting and HR, and reporting to government donors and private sector investors, etc.


Required Competencies, Knowledge, Skills and Abilities
• Behave Ethically: Understand ethical behavior and business practices and ensure own behaviour and the behaviour of others are consistent with these standards and align with the values of the organization.
• Build Relationships: Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization.
• Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
• Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
• Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization.
• Organization: Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities. Capacity to work independently and manage parts of the mission.
• Plan: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.
• Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.


Remuneration
Salary: N100, 000

Application Deadline:
29th April, 2015

Method of Application
Interested and qualified candidates should click this link to apply >> https://docs.google.com/forms/d/1cC3ooY4wkK5fYb6jNGvLS2zMcJDYRVtgyr7R9IGHg0w/viewform?usp=send_form

For further Enquiries
JobMag Centre,
254, Herbert Macaulay Way, Alagomeji, Yaba, Lagos.