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Office Manager Needed! by topseagirl(f): 4:36pm On May 14, 2009 |
i work in a consulting company and curently the position of office manager needs to be filled in a client company. The position reports to the Head, Human Resources as the chief admin officer. The Office Manager will be responsible for coordinating all administrative and support staff across a broad range of activities, including facility management, business transactions, document management, logistics and planning. Our CLIENT is a rapidly growing global institution and actively seeks applicants with strong professional and personal values. The successful candidate will have the following duties: FACILITIES MANAGEMENT Ensure proper tracking and maintenance of Corporate Office assets (A.C, Computers, Printers, Photo copier, Telephone etc) Liaise with landlord(s), facilities vendors, repairmen and service providers to ensure timely and effective repairs, maintenance or upgrade activities LOGISTICS AND PLANNING Organize meetings and appointments: manage meeting facilities (scheduling/notices, attendance, location) and equipment (arrangements, rental/return) for all meetings holding in the corporate HQ Arranging Travel (Local and International): Handle all logistics for HQ personnel travel, as well as logistics for visits to HQ by personnel from the subsidiaries, business partners and invited guests Purchasing: manage the purchase process for assets, including sourcing, dealing with vendors, negotiations and product confirmation Order and purchase office equipment, stationary and supplies, based on appropriate approvals Develop, implement and manage secure filing systems (hardcopy and electronic) for the Corporate HQ. Manage redundancy and disaster recovery planning processes Logbook: Manage Logbook for Corporate HQ pool drivers and cars ADMIN COORDINATION Ensure required facilities are put in place for the company’s new – hires (Printing of complimentary cards, purchase of phones, creation of Group email account etc Serve as a single point of contact (SPOC) for interfacing and communicating with the Support Team Ensure coverage of the Front desk and corporate phone lines from 7:30 am through 5:00 pm on weekdays (excluding holidays) Supervise and coordinate admin and support staff Filing: Develop, implement and manage secure filing systems (hardcopy and electronic) for the Corporate HQ On-boarding: Ensure required facilities are put in place for the company’s new – hires (Printing of complimentary cards, purchase of phones, creation of Company email account e.t.c. Reception: Ensure coverage of the Front desk and corporate phone lines during business hours Compile and/or distribute periodic management and status reports as appropriate Send out Staff attendance notification to all staff Send out meeting notifications to all staff as the need arises CENTRAL PURCHASING Imprest: Track and manage imprest for the HQ Vouchers: Collate and compile vouchers for all office expense incurred Forecasting: Develop monthly forecast for HQ (non-department-specific) expenses and manage the Corporate HQ budget Disbursement: Disburse funds for paying of bills, purchase of items and other office related expense (below threshold) Purchasing: manage the purchase process for assets, including sourcing, dealing with vendors, negotiations and product confirmation o Order and purchase office equipment, stationary and supplies, based on appropriate approvals o Crediting of staff phone lines on a monthly basis VENDOR MANAGEMENT (UTILITIES) Issue Resolution: Resolve all complaints, service issues and discrepancies with vendors Payments: Raising Memo’s for payments of utility bills and other bills from service providers. EDUCATION QUALIFICATIONS Bachelor’s Degree in Public or Business Administration or other related discipline EXPERIENCE: AT LEAST 3 - 5 YEARS EXPERIENCE IN AN ADMINISTRATIVE CAPACITY KEY COMPETENCIES REQUIREMENTS: KNOWLEDGE AND SKILLS Work requires professional written and verbal communication and interpersonal skills. Ability to participate in and contribute during group meetings. Ability to multitask efficiently TECHNICAL COMPETENCIES: Proficiency in Microsoft Office Suite– Word, Excel, Powerpoint, Outlook Exposure to Asset management / Admin package Competent in Logistics management and planning Competent in resource allocation and management Ability to manage artisans and vendors effectively BEHAVIORAL COMPETENCIES: Strong interpersonal skills Effective team member Result-oriented Strong attention to detail Good analytical skills Interested candidates should send in their CVs to the email address below on or before the stated date. email: tope.olaleye@veglobal.org Date: Tuesday 19th May 2009 Pls ONLY QUALIFIED candidates need apply. Only shortlised candidates will be contacted. Thank you |
Re: Office Manager Needed! by bamboke(f): 5:28pm On May 14, 2009 |
Dear threader Something seems wrong with your email address. Please check again, or please send it to my box. bimleah2001@yahoo.com Thank you |
Re: Office Manager Needed! by topseagirl(f): 8:24am On May 15, 2009 |
hey bambroke, thanks for the interest. i have sent the profile to your box as requested. Thank you |
Re: Office Manager Needed! by toksybee: 9:32am On May 15, 2009 |
dear, pls am interested but cant get thru to your mail. pls send ur add to my mail box. biolaohene@yahoo.com. thanks |
Re: Office Manager Needed! by segxy1: 1:35pm On May 15, 2009 |
pls topsgirl send it to my email as well because i'am interested olusegxy2002@yahoo.com thank u very much i will appreciate a lot |
Re: Office Manager Needed! by segxy1: 2:34pm On May 15, 2009 |
bambokee i understand u are online and i tried chat u up on the email address u received frm topseagirl but u no wan chat na waooooohh |
Re: Office Manager Needed! by xoj231(m): 3:22pm On May 15, 2009 |
@topseagirl I have sent my resume to the email you provided and it went through. May I know what profile u send to @bamboke ? Regards. |
Re: Office Manager Needed! by Africaine(f): 4:18pm On May 15, 2009 |
Hi,am also interested , pls can u send the profile to my box too.Thanks |
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