It is presumed that an average person in an office receives more than 100 emails every weekdays. They scan and skim these email and probably trash long and confusing emails.

So what are the brilliant ways to write emails that busy people will read and respond to?

5 Brilliant Ways To Write Emails That Busy People Will Read And Respond To

a) Determine your objective- do you want to inform or influence
If you don’t have a well thought out objective, you might confuse your reader who is apparently busy.

So think about the main objective and adhere to it. If you want to influence, persuade or inform, stick to it.

However, we do advise amateurs that using email is not really the best way to influence and persuade. Communication that rely on email may experience an uphill battle that a phone call can resolve at ease.

b) Anticipate your reader’s questions and provide concise answers
If you send them a mail without envisioning your reader’s possible questions, the email may not achieve it’s purpose.

Say you are giving out some information, think about questions like-deadline, the people involved, budget etc. Take out time to jot down possible questions that pop on your mind and turn your response into some important key points in your mail.

Trust me, when you anticipate possible questions and provide answers to them, you will save your reader a lot of time eliminating the need for an additional back and forth.

c) Start on a personal note
The person on the other side is human and deserve some form of courtesy.
Statements like “hope you are well,” “hope you are fine” are not bad.

What this does is that it strikes some emotional connection between the sender and the receiver.

However, when emailing strangers, you can start by saying, ” I am a huge fan of your article that says XYZ,” or “I am a huge fan of your work that say XYZ.”

This makes the reader feels important and appreciated. This is majorly to warm the conversation.

d) Logically itemize your ideas in groups
This will help your reader find a logical flow in your message.

Itemizing your ideas into topics, timeline, pros and cons, call to action will make your mail organize and professional.

Another advantage is that it reduces grammar and punctuation errors, saves time, and help display your analytical skills.

e) Read your mail twice before sending
Don’t make the mistake of clicking the send button without at least reading your mail twice.

You don’t want to give the impression that your are not meticulous with details or you have a poor grammar. Just one more reading can make a great difference.

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