We are currently seeking a qualified and professional candidate to fill the role of Executive Assistant to the MD with one of our clients in the manufacturing sector.

Role Description:

The Executive Assistant is a key position and provides overall support to the MD in managing his activities, reducing his administrative tasks and managing his time more effectively.

The support provided will include organisation, scheduling, correspondence, travel and expenses, human resources and meetings. The individual takes responsibility and ownership of office organisation, project management, deadline compliance and important documents and filing.

KEY RESPONSIBILITIES

Organisation:
Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Maintains executive's diary, managing appointments by planning and scheduling meetings, conferences and travel.
Perform reception duties such as answering phones where necessary

Meeting Management
Organise and schedule meetings.
Welcomes guests and customers by greeting them, in person or on the telephone, specific to MD’s list.
Liaise with clients and business guests visiting the office (banks, suppliers, professional advisors, etc).
Prepare meeting agendas, perform research for meetings, and take minutes during meetings

Information Management and Filing
Prepares reports by collecting and analyzing information; carries out effective research on specific projects where needed and instructed.
Secures information by completing data base backups.
Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
Handling all administrative related activities in relation to correspondence inwards/outwards, as per MD’s instructions.
Maintain electronic filing system, ensuring processes and software are up to date and in working order
Prepare and deliver regular monthly reports, as instructed.

Travel
Book business travel arrangements, including flights, transportation, and lodgings for senior management and other staff members.
Handles all hotel bookings for external business visitors, where needed.
Manages all immigration related matters for personal travel for MD 

Qualifications, Desired Skills and Experience
1) Proven experience as an executive assistant or other relevant administrative support experience with at least 4 years experience in a similar role.
2) In-depth understanding of entire MS Office suite, including Excel, Word, PowerPoint and Outlook.
3) A graduate
4) Ability to organize a daily workload by priorities.
5) Must be able to meet deadlines in a fast-paced quickly changing environment.
6) A proactive approach to problem-solving with strong decision-making skills.
7) Professional level verbal and written communications skills.
Smart in appearance, represents management in the best light.
9) Knowledge of shorthand is a plus

Qualified candidates should send their cvs in MS Word or PDF format using the role applied for as the subject of the mail to cvs@dynamicplusservices.com on or before 12th September, 2021.

Only shortlisted candidates will be contacted.