We’re looking for an Executive Assistant who cares deeply about great communication, efficient processes, project management, and day-to-day admin and operations. You will be the first EA at our company and work closely with Jonas and the rest of the leadership team.

What will you be doing? �
Help Jonas and the rest of the leadership team spend their time on our most important priorities
• Work and coordinate with the rest of the team and direct reports
• Help lead special and ad-hoc projects (e.g. hiring, strategic sales, fundraising)
• Help prioritise, execute, and delegate to-dos
• Make sure we are on top of, and working on, the company's most important priorities, and suggest ways we can optimise our time;
• Daily and weekly time management, scheduling, safeguarding time to focus;
Day-to-day admin and operations for Jonas and leadership
• Coordinate gifts, packages, etc
• Take minutes of meetings, summarise outcomes
• Help plan/prep board materials, investor updates
• Expenses, signatures, simple legal tasks, etc
• Coordinate travel, (team) events, dinners, etc
Optimise processes
• Work with different teams to optimise company-wide processes
• Stay on top of, and plan, recurring events/commitments
• Help optimise processes and day-to-day tasks, and automate if possible

What we're looking for �

Education and qualifications
• No particular degrees
• Strong English (both verbal and written)
• Tools savvy (Gsuite, email, Slack, etc)

Experience and knowledge
• 2 years+ EA experience
• Plus: Experience from a startup, consulting, high-growth / fast pace company
• Plus: Remote work experience

Personal characteristics
• Great communicator
• Proactive, efficient, always looking to optimise
• Organised, excellent at managing projects
• Copes well with changing priorities
• Great at prioritisation, making sure the right things get done
• Able to work outside normal business hours if needed
• (We are a remote-first company with a big focus on flexible work - we try to optimise for asynchronous work as much as we can, but sometimes we'll need you outside of the regular 9-5)

https://www.visajobshq.com/post/executive-assistant-remote-12