A highly successful organization that has operated in the human capital development and corporate training sector seeks the services of a highly motivated and energetic individual to fill the position of a Personal Assistant (PA) to the CEO in the organization.

Responsibilities:

* Keeping the CEOs diary and minding of the day-to-day events and helping run the office in the absence of the CEO.
* Monitoring of deadlines, management of day to day workload and settling of priorities to ensure personal and corporate deadlines are met.
* Attending to the daily office routine and drafting out letters and other correspondences e.g. replying to routine memos, letters, customer queries etc.
* Attending to the Corporate and CEO’s visitors and booking all appointments as necessary
* Organizing for the board meetings, venues, working on the board packs and coordinating all the necessary logistics.
* Arranging for the CEO’s and the Management Team’s travel, accommodation and conferences
* Coordinating Management team daily schedules, leave, activities and events
* Coordinate incoming calls, general e-mails and correspondences and to ensure both are dealt with on a timely basis.
* To present a professional image when acting on behalf of the Company to clients, subscribers and other organizations.
* Managing Petty Cash as may be required.
* To introduce and maintain appropriate systems to ensure good office administration.
* Keeping confidential matters confidential

Qualifications:

* Bachelors’ Degree (Arts, Social Sciences, Communications, Secretarial/Admin) or similar qualifications.
* Good level of competence in all computer packages; MS Word, Power-point, Excel and other packages.
* 0-2 years experience as a PA to a CEO

Personal Skills and Attributes:

* Experience in a secretarial role will be an added advantage
* Good command of English and Kiswahili languages
* Well developed organizational and analytical skills
* Work well both as an individual and as part of a team
* Self motivated and able to work on own initiative
* Ability to prioritize and manage workload
* A flexible and imaginative approach to problem solving
* Ability to manage multiple tasks and to work under pressure
* Ability to maintain confidentiality of all matters pertaining to the office
* Leadership skills with high self awareness

Applicants should submit their CV to email address: iden27@gmail.com
marked with the job titles on the subject line.

Closing date: 30th June 2011