To build a system, whether in business or an organization, involves having written rules and processes for executing tasks orderly.

This is the way to ensure sustainability and longevity of any business even after the founder is gone.

Any system built around a single individual cannot sustain!

The moment that individual is incapacitated or dead that will mark the demise of that business or organization.

To build a sustainable system you need to have a clearly defined ways of doing things, processes.

Take the business of eateries as an example.

Have you ever wondered how the fried rice, chicken and meat pie of Chicken Republic taste the same in Abuja, Lagos, Enugu etc.

Even though the chefs are people from different tribes yet the taste of jellof rice in KFC branch in Kaduna is the same taste with the one you eat at KFC branch in Aba.

They achieve this because their chefs follow a recipe from top to bottom when preparing the food.

KFC has their own recipe for crunchy chicken, barbecue chicken, fried rice and jellof rice. Likewise Chicken Republic, Mr Biggs, TFC ...etc they each have their own recipe which their chef's must follow to the later.

The recipe will specify everything that will be used in making the food: pepper, salt, oil etc. It will state the quantity plus when and how to add each condiments.

This ensure that their food taste the same in any of their branch across the world.

Taking a cue from the above example, how can you implement system and processes in your business?

First, you have to start documenting every crucial step needed executing every task in your business.

Write down all the tasks in your business operation. What needs to be done from start to finish. Then brake each task down to subcategories and order of importance.

Record what needs to be done to successfully completely each subcategories.

For instance, let's assume you broke it down to five steps.

The steps move from step one to step five.

Now, you can assign someone to handle step one another to handle step two same with steps three and four.

You simply give each person the guide you wrote on how to handle the step assigned to him or her.

Let say you're in charge of step five. You must also follow the guideline you set for handling and executing step five tasks as well.

Here's the beauty of this strategy. If you change the person handling step three no one will know because the new person will continue the lay down process.

Any improvement or change will be to made in the process document which the person in charge of that step will simply follow to the later.

Over time you can get someone else to handle step five, which you was in charge and the new person will simply follow the process for level five and no one will know you're no more the one there.

At this stage your business or organization can function without you.

Now you have more time to do anything you want, your business will continue to thrive and grow, even in your absence.