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Basic Computer Skills: How To List Them on Your Resume
Basic Computer Skills: How To List Them on Your Resume
Updated August 10, 2023

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As a working professional, it's important you gain a solid foundation of basic computer skills. Depending on your industry and your employer, the computer skills you need to complete your job will vary. While you may start out with a basic understanding of various computer skills, you will likely develop your skill level of specific computer skills throughout your career, depending on what will be required of you to excel in your field.

In this article, we explain how to include your computer skill level on a resume, go over basic computer skills and programs and provide tips on how to improve your computer knowledge.

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What are basic computer skills?
Basic computer skills refer to your ability to perform fundamental tasks on a computer. This can include understanding certain software, applications, programs and tools. Computer skills fall into two categories: software and hardware. Hardware refers to the computer's operation, whereas software involves the use of various programs and applications.

The type of computer skills you'll be expected to have will depend on your industry. Typically, employers specify what types of computer skills they want their employees to have in their job postings.

Related: Computer Skills: Definitions and Examples

Listing your computer skills on a resume
Employers want to know your level of comfort for each computer skill you might list on your resume. For example, if you list your knowledge of presentation software, employers won't know whether you're a beginner or are proficient in this area. As you write your resume and cover letter, detail your expertise with each of your computer skills.

Rather than simply stating which computer skills you have, give a detailed explanation of how you used the skill and how it helped you complete a task or improve your productivity. This shows employers how comfortable you are using these computer skills and how well you understand how to use them.

Related: 10 Best Skills to Include on a Resume

Highlighting your basic computer skills
When you're applying for a job, it's important to show hiring managers how you qualify for the role by highlighting your relevant skills, such as your computer skills. This can be done on your resume, as noted above, in a cover letter and during the job interview.

On a resume
When you write your resume, it's important to highlight your computer skills as they pertain to the role you're applying for. Refer to the job posting and select the most relevant computer skills for the position, and include those on your resume. You can mention them as you detail your past work experience in your experience section or include them in a separate skills section toward the bottom of your resume.

In a cover letter
Your cover letter is a great opportunity to expand on the skills you mentioned in your resume. For example, you can detail how your specific computer skills helped you perform certain job duties and made you a better employee overall. Ultimately, you want to show the hiring manager how much your computer skills helped in prior positions.

During a job interview
A job interview is an excellent opportunity to explain your skills in detail. For example, if a hiring manager asks about your comfort level with Microsoft Excel, you can explain times you've used different functions like VLOOKUP or created macros. Demonstrating your experience in certain basic computer skills can give employers a clear idea of your proficiency.

Related: How To Say You're Good With Computers on Your Resume

Examples of basic computer skills
Many jobs require fundamental computer skills to perform well for that particular job. While basic computer skills include knowing how to type, understanding social media and having general web skills, there are several more to consider, such as:

1. Productivity software
Productivity software is software that helps create information in various formats, such as documents, graphs, worksheets and presentations. Productivity tools and software help make an employee's job easier. Here are several types of productivity software:

Word processing software
Spreadsheet software
Presentation software
Email management
Data entry
Digital calendars
Video conferencing
Social media management
Instant messaging
When you're applying for a job, it's important to not only highlight your relevant computer skills but also your skill level. For example, rather than stating your ability to use word processing software, consider stating on your resume how you used it to benefit your previous company.

Related: 22 Essential Productivity Tolls To Improve Your Workflow

2. Operating systems
Operating systems are programs that help a computer run its most basic functions. This is an important skill to know since computers need an operating system to work. Typically, computers come with pre-installed operating systems. Because of this, it's important to have a general knowledge of a variety of operating systems, such as Windows. It can be helpful to use your resume and cover letter to list how particular operating systems allowed you to perform your job.

Read more: 6 Types of Operating Systems (With Functions and Examples)

3. Presentation software
Presentation software refers to programs used to create slideshows made up of audio, text, photos and videos. Having general knowledge of presentation software is important for a variety of roles.

Depending on your job, you may need to create a presentation to show data analysis or make a pitch. To do so, you'll need to understand the various types of presentation software and how to use it to create a dynamic presentation. You can showcase your particular skill level for this type of software on your resume by stating how you utilized it to complete one of your tasks.

4. Digital marketing
Digital marketing refers to the advertising of a company's products or services using digital means. Companies use digital marketing to promote their brand and ultimately help them grow. The variety of digital marketing tools allows companies to use their preferred method of targeting their ideal audience and customer. Here are some of the types of digital marketing:

Email marketing
Digital advertising
Content management systems
Website analytics
Search engine optimization
Digital media
Content marketing
Social media marketing
You can highlight your skill level on your resume or cover letter by stating how you used your particular digital marketing skills on the job. For example, if you used social media marketing, you can describe how you used a social media platform to get your company's webpage 100,000 views, 200 shares, 300 comments and 1,500 likes. This lets hiring managers know that not only can you use digital marketing techniques, but you can use them on a greater scale to benefit the company.

Related: What Does a Digital Marketer Do? (And How To Become One)

5. Computer programming
Computer programming involves the creation, design and building of computer software and applications to perform a wide variety of tasks. To test and develop software, you'll need basic computer programming knowledge. This involves understanding software and hardware as well. Here are some basic computer programming skills:

HTML
Java
Operating systems
UI/UX
Python
Your resume and cover letter are great places to let hiring managers know your skills in computer programming. For example, instead of writing you know HTML, list how you specifically used it to create a webpage.

Related: Computer Programming vs. Computer Science: What's the Difference?

6. Graphic design
Graphic design is the process of creating visual content through typography, illustration and photography to convey a particular message. Under the umbrella of graphic design, there are several computer skills you can highlight on your resume, including:

Illustration software
Photoshop
Design software
Desktop publishing
Video creation software
You can highlight your graphic design skill level by detailing the types of software you used to meet a client's needs. The more detail you provide of how you used the graphic design software, the more hiring managers will be able to see how well you truly understand these computer skills.

Read more: What Are the Best Skills for a Graphic Design Resume?

7. Communication tools
It's important for companies to have continuous communication and collaboration with one another. Having a streamlined system in place will help ease communication, increase productivity and make the company more efficient overall. Therefore, it's highly beneficial to have knowledge of a variety of computer communication tools. Computer communication skills you can list on your resume include:

Instant messaging
Video conferencing
Email management applications
As you write your resume, refer to the job posting for any communication tools the company you're applying to uses. Based on this, list your relevant skills on your resume and how you've used them in your past experience.

Related: 16 Communication Technology Examples To Use at Work

8. Database management
A database is an electronic collection of data that is accessed on a computer. Databases store a variety of information, such as payroll accounts. To successfully manage data, you'll need a variety of skills, such as:

Spreadsheets
SQL
Data analytics
As you write your resume and cover letter, highlight your database management skill level by detailing how you use it and how you structure specific data. While many professionals may know basic database skills, it's important to set your application apart by letting hiring managers know your particular expertise in this area.

9. Accounting software
If you're in an accounting role, it's important to have strong computer skills related to this industry. This includes understanding how various accounting software works. Rather than simply listing your accounting software skills, detail which you specifically used and how you used it to help you excel at your job.

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