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Please help provide answer to this problem
Activity 6.8
(1) Study a sample of a Cash Book and list all the information that is found or recorded in it.
(2) Give reasons for keeping a petty cash voucher in your school.
(3) Read the case study below and make entries in the appropriate school accounts books recording the financial transactions described therein. Trace the steps to be taken to record all the transactions.
1 hour
Case study
Mr Okello, head of the Science Department in Shimoni Demonstration School, submitted a requisition to buy chemicals for the end of term examinations. Mr Okello has contacted the suppliers and he has obtained a supplier's invoice No. 0658 indicating the quantity of the items: 10 tins of sulphur costing shs 5,000/- each and 10 tins of potassium costing shs 76,000/- each. The invoice has been submitted to the school accounts clerk who has checked vote No. 031 on scholastic materials and has confirmed that there is a balance of shs.978,000/- which is sufficient to cover the cost of the chemicals.

The suppliers have delivered the chemicals in the quantities indicated on the local purchase order No. 112. The materials are accompanied with a supplier's invoice dated 29th February 1992, indicating the details of the materials and the cost of each item.

Mr Mukasa the storekeeper and Mr Okello have checked and found the materials in order as per the local purchase order and the supplier's invoice. The chemicals bought have been recorded in the Store Ledger on folio No. S/10/92.

All invoices have been received and recorded by the accounts clerk in the Journal or Ledger. You have also authorised payment for the chemicals and payment instructions have been given to the accounts clerk. A payment voucher No. 5465 dated 3rd March 1992 has been made out and you have endorsed it. The voucher gives quantities of what has been bought in and gives the total cost as shs 126,000/- (one hundred twenty six thousand shillings) only. A cheque No. 02568 for that amount has been written on 6th March 1992, payable to ACPY, the suppliers. A cash receipt No. 136 dated 25th March 1992 has been issued by the suppliers on 29th March, 1992.

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